Privacy Policy

Personal Data Processing Policy

Protecting your personal data is important to us, and we take responsibility for the handling of the information you provide. This policy explains how we collect, store, and process your personal data when you are our client, or when you apply for a job with us.

It also describes your rights and how you can exercise them. It is important that you read and understand this Privacy Policy, and that you can feel confident knowing your personal data is safe with us.

Data Controller

Fortune Accounting Sweden AB is the data controller responsible for processing personal data as described in this policy.

If you have any questions, or if you wish to exercise your rights, you can contact us at:

Email: info@fourtuneaccounting.se
Postal Address: Klövervallsvägen 17B, 18752 Täby
Telephone: +46-73-9235698

How We Obtain Your Personal Data

In addition to the data you provide directly, or that we collect from you as a client, job applicant, or through other inquiries, we may also collect data from third parties. This may include:

• Address details from public records to ensure we use correct addresses.
• Creditworthiness information from credit agencies, banks, or information providers.

Categories of Personal Data We Process

We may process the following categories of personal data:

• Contact details: name, address, email, phone number.
• Identification data: personal identity number, organizational ID.
• Financial information: bank account details and other banking information.
• Employment-related data: information about employment, job applications, CVs, cover letters.

How We Process Your Personal Data

We primarily process your personal data to fulfill our obligations towards you. Our principle is that we do not process more personal data than necessary for the purpose, and we always strive to use the least sensitive data possible.

Below are the main purposes for processing:

Provision of services and contract fulfillment

We process personal data to perform contracts and provide services/products to you. This includes administration, invoicing, credit checks, complaint handling, and customer service.

Accounting

We process personal data to meet legal obligations, such as bookkeeping and accounting requirements.

Marketing

We may process personal data to inform you about our products and services, send newsletters, or invitations to events relevant to your interests.

Job Applications

We process your personal data when you apply for a job or express interest in our employment opportunities.

Legal Basis for Processing

We process personal data to provide the requested services or products. When processing is required by law (such as accounting or tax regulations), the legal basis is legal obligation.

For marketing and recruitment, the legal basis is our legitimate interest. We assess that our interest in processing your data for these purposes outweighs any potential intrusion into your privacy, especially as such processing can benefit you.

For job application data not linked to an ongoing or concluded recruitment process, we will only retain your data for future recruitment if you give explicit consent.

Data Retention

We store your personal data while you are our client and for up to 12 months thereafter. Certain data may be retained longer to comply with accounting and tax legislation. When the purpose of processing has been fulfilled and the retention period expires, your personal data will be securely deleted or anonymized.

Data Sharing

Our principle is not to share personal data with third parties without your consent, unless required by contractual or legal obligations.

Service Providers

We may share data with companies providing services to us. These companies must follow our instructions, comply with contracts, and cannot use your data for their own purposes. They are legally and contractually required to protect your data. If they wish to share your data further, they must obtain our prior consent.

Authorities

If required by law, we may disclose necessary information to authorities. In legal disputes, we may also need to share personal data with other parties involved.

How We Protect Your Data

We use a combination of technical and organizational measures to protect your data against unauthorized access and misuse. Only individuals who require access to your data for their job responsibilities can access it. We continually improve and review our procedures to ensure safe handling of your data.

Your Rights

As a registered individual, you have the following rights:

• The right to request a copy of the personal data we hold about you.
• The right to request correction of inaccurate or incomplete data.
• The right to request deletion of your personal data under certain circumstances.
• The right to data portability in certain situations.
• The right to request restriction of processing in certain circumstances.
• The right to object to certain uses of your data, including direct marketing.

Please note that in some cases legal obligations may require us to retain certain data even if you request its deletion.

Cookies

A cookie is a small text file stored in your browser at the request of a web server. When sent back with subsequent requests, cookies allow websites to track preferences, behavior, or identity (if known).

We use the following types of cookies:

• Session cookies (temporary, deleted when you close the browser).
• Persistent cookies (remain until deleted or expired).
• Third-party cookies (e.g. Google Analytics, for analytics and statistics).

Cookies help us improve our services and website functionality, simplify your user experience, and enable personalized communication and targeted marketing.

Managing Cookies

You can change your browser settings at any time to block, allow, or delete cookies. Blocking or deleting cookies may limit functionality or cause the website to not work properly in all respects.